Weather and Refund Policy

MICL Refund Policy

The Missouri Interscholastic Cycling League strives to put on world class events and provide all of our student athletes, coaches and volunteers with the best resources possible. With this goal in mind, we make a financial investment to cover insurance, training, and planning activities. Those expenses are continuously incurred and are only partially covered by the participation fees into the league. In order to maintain the sustainability of the Missouri League, it is necessary we implement a NO REFUND policy. 

We greatly appreciate you being a part of our family and look forward to seeing you at our next event!

Weather Policy

Below are the guidelines for how the Missouri Interscholastic Cycling League will conduct races in the event of challenging weather. Our primary considerations are the safety of student athletes, race support staff, race visitors, and potential damage to the race venue (trails and infield).

Any decisions regarding cancelling, postponing, or altering race start times, lap length, number of laps, etc. will be made jointly by the MICL League Director, Race Director, Chief Course Marshal, Chief Race Official and land manager. Often this decision cannot be made until the day of the race due to the unpredictable and emergent nature of wet or stormy weather. That said, we will do our best to make the call to cancel, change venue or reschedule a race by noon the Thursday immediately preceding race weekend.

The Missouri League will make every attempt to notify the racing/event population via email (addresses taken from rider, parent, and coach emails entered when registering in the Pit Zone online registration system), Facebook, Instagram, and website updates as early as possible.

MICL Weather Guidelines

  • Races are held on their scheduled dates and times unless the race course (or weather) on the day of the race is deemed unsafe, unrideable or dangerous.
  • The MICL will have the option to delay the start of a race from the published times if the weather has created dangerous conditions.
  • Courses and/or lap lengths may be altered or shortened because of weather conditions. Last minute changes will be broadcast to racers and coaches at the start of each wave via the Race Announcer or Chief Race Official. If conditions require a change in number of laps during a race, a race official will be stationed at the lap line advising riders of the change.
  • The Missouri League will develop wet-weather course alterations in case of extremely wet conditions that threaten the trails used for the race.
  • All racing will stop immediately in the presence of lightning, thunder or other severe weather events as directed by the Chief Race Official or Race Director. On-course and roving marshals as well as other on-course volunteers will direct racers to ensure rider safety is the number one priority.  
  • Re-starting a race that has been stopped (and course cleared) due to lightning (or other emergency): depending on schedule and number of laps completed, the race may be declared over. If time permits, racers will be directed to re-stage at the start line and an abbreviated race may be conducted.

Race Fees

  • Communication of delays, changes in start time, courses, and so on will be made by the League as follows:
    • on the MICL web site (prior to race/event day, if possible).
    • on the public address system on race/event day.
    • via forms of social media.
  • The Missouri League will not refund any pre-registration fees due to inclement weather.
  • The Missouri League does not allow registration transfers to subsequent races due to inclement weather.
  • If a race is cancelled due to weather or other acts of nature, the MICL typically still incurs most expenses associated with holding the race or event (site fees, equipment rentals, insurance, etc). As such, we ask for your cooperation in donating your race fee to the Missouri League to help us offset those expenses, and help us build a stronger league for the future!

Race Points

  • If a race is cancelled (not able to be moved or rescheduled):
    • No team points will be awarded and the race will not be included in the season overall team point standings.
    • No individual points will be awarded and the race will not be included in the season overall individual point standings. Riders will still have a “drop race” available from the remaining races (IE: season overall standings will be calculated based on 3 of 4 per NICA rule 8.1) and the 25 series bonus points will be awarded based on completion of all races in the shortened series.
  • If a race is partially completed (some fields complete their race and others do not):
    • No team points will be awarded and the race will not be included in the season overall team point standings.
    • Individual points will be awarded in all of the fields that completed their race and those fields will proceed through the season as normal.
    • No individual points will be awarded in the fields where races were not completed and the race will not be included in the season overall individual point standings. Riders will still have a “drop race” available from the remaining races (i.e.: season overall standings will be calculated based on 3 of 4 per NICA rule 8.1) and the 25 series bonus points will be awarded based on completion of all races in the shortened series.

Questions?

Contact MICL League Director Chris Mileski at chris@missourimtb.org